How to backup your MS Access database for safe retrieval of data?

Just imagine the frustration of a working professional who stored significant amounts of data in MS Access database only to get it lost due to system crash, hardware failure or some other technical fault. One day, he/she tries to open the MS Access and finds it hanged or corrupted at an extent from where a safe recovery of data is next to impossible. Think about the losses his or her professional career will suffer from this.

However, if you’ve smartly backed up your MS Access database earlier, then you don’t need to worry about such unexpected incidents. It will help you to either restore the entire database if there is any system failure issue appears or to restore an object when “Undo” command isn’t enough to resolve the issue.

Why do we need to backup MS Access database?

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If you think that creating a backup image of your entire database is fruitless as there is no point of wasting storage space twice the size of what the original data requires, then you need to give some space to your thoughts as well. Have a thought on the time and efforts it will take to recreate the whole database from scratch.

Also, creating a backup on a daily basis is a good habit, particularly when you have multiple users accessing and updating the same database. Without ensuring complete security of your database, there will be severe consequences at every level from individuals to organizations. Organizations may lose critical data such as employee records, account details, client details, etc.

If multiple individuals can access your database, you must ensure that all of them close the database at the end of the day, so that whatever changes made in the database is saved.

How can you back up your MS Access database?

Microsoft Access Database application is equipped with in-built features to back up your database and protect your organization’s critical information. You can backup your data at a number of platforms like online cloud storage, a flash drive or external hard drive.

Below is given 5 ways to backup Access Database for protection against unforeseen events:

  • Maintaining Regular Backups
  • Back Up A Database
  • Through Backing Up A Split Database
  • By Back Up A Back-End Database
  • Back up a front-end database

Depending on various editions of MS Access program, the process of creating backups is different. We will go through them all one by one.

Start from opening the database you want to create a backup and then follow the given instructions:

MS Access 2016 or 2013

  • Go into the File menu.
  • Click to “Save As” option and then select “Backup Database” option from the “Save Database As” section.
  • Press the “Save As” tab.
  • Select a name and choose a location where you want to save your Access backup file, and then click “Save”.

MS Access 2010

  • Go into the File menu option.
  • Select “Save & Publish”.
  • Click on Backup Database option located beneath the “Advanced” tab.
  • Give a name that is easy to recall, assign a location that is easy to navigate, and then choose Save to make the backup.

MS Access 2007

  • Press the MS Office tab.
  • Go to the main menu and click the “Manage” option.
  • Choose the option “Backup Database” located beneath the “Manage this database” section
  • You’ll be prompted by Microsoft to choose a location to save the backup file. After you choose a location, then click “Save”.

To conclude,

Once the backup file is saved successfully, try to open the backup file in MS Access for confirmation. Also, for optimal protection of data, store a copy of your backup file in an external storage device.

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