How to backup Microsoft office Access Databases?

With Microsoft Access 2019, you are able to backup your files via tools and utility options available on the software application. The versions of Microsoft Office, which are launched earlier, are meant to take a manual file copy either via Windows Explorer or via some other file management operating systems.

Some database files are singular files and they are either stored as .MDB or .ACCDB on your operating device. Therefore, taking a copy is a very straightforward option. How many times you have to rely on the option to restore a corrupted file or lost data and face trouble. The answer to this question is that if you bothered to back up your files and documents then, in that case, the law of averages suggest you to not to rely on it.

Read More >> How to use Office 365 Data Loss prevention?

What are the 5 different ways to backup your access database files and folders?

  1. The Normal feature – In the early versions of Microsoft Office, you simply call the backup command. In addition, depending on the version you are using, this will vary in terms of where you need to navigate. With versions, which are launched prior to 2019, you will need to go to the tools menu and under Database Utility option, you have to choose the Back Database command option and then follow the simple steps on-screen. Moreover, Later versions including the current 2019 version are managed via the File Tab or Microsoft Office button, available under Save &amp option; and then Publish.
  2. Exporting the objects – In the Database window, you can select and click on any object type and then choose the ‘Export’ option> complete the on-screen prompts. In the recent versions, you can perform this process on multiple sections in order to save extra time. The tables, which contain the real data, will give you the most flexible out of all the output types. In case you want to export, you have to export it to another pre-defined database file first.
  3. Action queries – With the total of four Action queries at your disposal and if you are using two types here will deposit data and remove your valuable data. The two types here are referred to as ‘Make-Table’ and ‘Delete’ queries. The first query will create a new table on the fly and attaching the data to it. This query hence is followed by the second query of removing the data from the original source.  The ‘Delete’ query may not be required, if you intend to just copy but not moving the data.
  4. Macros – If you are familiar with Marcos commands, you know you can automate the selective backups by wrapping the two action queries mentioned above into one procedure call. There are other Marco commands as well such as to transfer and to export data and different versions of this application.  Access 2019 has a better interface, which makes it more efficient and user-friendly.
  5. The VBA code – If you are programming with VBA, your database application will give you the optimum power and control to set a back up option. Smart coding will allow you to interact, be very selective and combine these routines to various events. You can add other enhancements like compacting and repairing your database.

Concluding this you can say that the choices mentioned above will give you the total control on how and what to back up if you do not want to take a full copy every time. Moreover, you have to be familiar with VBA in order to have control over back up options.

Disclaimer**  We are not Microsoft and not affiliated with it in any way. Hence, do not consider to be Microsoft. We disclaim the ownership of logos, figures, facts, or images used on this website and their rights are reserved with Microsoft. In case, you come across any third-party link while accessing our services and click on it, it will be solely your responsibility. This website is created just for the purpose of sharing information as well as for training. In case you seek our services or take any action through our website, it will be at your sole discretion and we shall not be held responsible for anything.